Operational Services

Number: 4:10   Fiscal and Business Management
Summary: As defined by the Illinois State Board of Education, the District's fiscal year is July 1st through June 30th. To the extent possible, The Board of Education shall adopt a balanced budget by September 30th.

Number: 4:15   Identity Protection
Summary: The District shall limit activities involving the use of social security numbers and shall protect social security numbers from unauthorized disclosures. The Superintendent shall ensure that the District complies with the Identity Protection Act.

Number: 4:15E1   Exhibit-Letter to Employees Regarding Protecting the Privacy of Social Security Numbers
Exhibit-Letter to Employees Regarding Protecting the Privacy of Social Security Numbers

Number: 4:15E3   Exhibit-Letter to Employees Manual or District Website Describing the District's Purpose for Collecting Social Security Numbers
Exhibit-Letter to Employees Manual or District Website Describing the District's Purpose for Collecting Social Security Numbers

Number: 4:20   Fund Balances
Summary: The District seeks to maintain its year-end fund balances at 25% of the annual expenditures in each fund.

Number: 4:30   Revenue and Investments
Summary: The District shall invest money that is not required for current operations. The Board of Education shall review investment reports on a quarterly basis.

Number: 4:40   Incurring Debt
Summary: The Superintendent shall notify the Board of Education of the District's need to borrow money and shall prepare all necessary documents and notices.

Number: 4:50   Payment Procedures
Summary: The Board of Education shall review a list of bills that are due and payable. The Superintendent or designee shall pay bills after receiving Board approval. The Superintendent or designee shall pay recurring bills without further Board approval.

Number: 4:55   Use of Credit Cards
Summary: The Superintendent and designated employees are authorized to use credit cards to pay expenses for the District's benefit, which serve a valid and proper public purpose.

Number: 4:60   Purchases and Contracts
Summary: The Superintendent shall manage the District's purchases and contracts. All contracts shall be approved or authorized by the Board of Education and shall be entered into in accordance with Illinois law.

Number: 4:60E   Exhibit-Notice to Contractors
Exhibit-Notice to Contractors

Number: 4:80   Accounting and Audits
Summary: The District's accounting and auditing services shall comply with State and federal laws and regulations and generally accepted accounting principles. The Superintendent shall report monthly on the District's financial performance.

Number: 4:90   Activity Funds
Summary: The Superintendent or designee shall supervise student activity funds.

Number: 4:100   Insurance Management
Summary: The Superintendent or designee shall recommend an appropriate insurance program, at the most economical cost, consistent with sound insurance principles.

Number: 4:110   Transportation
Summary: The District shall provide free transportation for students who reside more than 1.5 miles from school and for those students where walking to school would constitute a serious hazard. The Superintendent shall develop a post-trip inspection procedure to ensure that the driver is the last person exiting the bus.

Number: 4:120   Food Services
Summary: Food and beverages sold to students must consist of nutritious, well-balanced, and age appropriate meals and must comply with applicable State and federal laws and regulations.

Number: 4:130   Free and Reduced-Price Food Services
Summary: A student's eligibility for free and reduced-price food services shall be determined by the federal income eligibility guidelines. The District shall annually notify students and their parents of the eligibility requirements, application process, and a contact person for the program.

Number: 4:140   Waiver of Student Fees
Summary: A student is eligible for a fee waiver when the student lives in a household that meets the same income guidelines used for the federal free meals program. Students receiving fee waivers are not exempt from charges for lost and damaged textbooks and other materials.

Number: 4:140E1   Exhibit-Application for Fee Waiver
Exhibit-Application for Fee Waiver

Number: 4:140E2   Exhibit - Response to Application for Fee Waiver, Appeal, and Response to Appeal
Exhibit - Response to Application for Fee Waiver, Appeal, and Response to Appeal

Number: 4:150   Facility Management and Building Programs
Summary: District building and grounds shall be adequately maintained to provide an appropriate, safe and energy-efficient physical environment. The Superintendent or designee shall establish and supervise a green cleaning program.

Number: 4:160   Environmental Quality of Buildings & Grounds
Summary: The Superintendent shall take reasonable measures to protect the safety of District staff, students, and visitors from risks associated with hazardous materials and protect the environmental quality of the District's buildings and grounds.

Number: 4:170   Safety
Summary: The Superintendent shall develop, implement, and maintain a comprehensive safety and security plan.

Number: 4:180   Pandemic Preparedness
Summary: The Superintendent shall form a pandemic planning team that will identify priorities and oversee the development and implementation of a comprehensive pandemic influenza school action plan.