Number: 4:10 Fiscal and Business Management Summary: As defined by the Illinois State Board of Education, the District's fiscal year is July 1st through June 30th. To the extent possible, The Board of Education shall adopt a balanced budget by September 30th.
Number: 4:15 Identity Protection Summary: The District shall limit activities involving the use of social security numbers and shall protect social security numbers from unauthorized disclosures. The Superintendent shall ensure that the District complies with the Identity Protection Act.
Number: 4:20 Fund Balances Summary: The District seeks to maintain its year-end fund balances at 25% of the annual expenditures in each fund.
Number: 4:30 Revenue and Investments Summary: The District shall invest money that is not required for current operations. The Board of Education shall review investment reports on a quarterly basis.
Number: 4:40 Incurring Debt Summary: The Superintendent shall notify the Board of Education of the District's need to borrow money and shall prepare all necessary documents and notices.
Number: 4:45 Insufficient Fund Checks and Debt Recovery Summary: The district is authorized to collect insufficient check fees and recover delinquent debt as authorized by state law.
Number: 4:50 Payment Procedures Summary: The Board of Education shall review a list of bills that are due and payable. The Superintendent or designee shall pay bills after receiving Board approval. The Superintendent or designee shall pay recurring bills without further Board approval.
Number: 4:55 Use of Credit Cards Summary: The Superintendent and designated employees are authorized to use credit cards to pay expenses for the District's benefit, which serve a valid and proper public purpose.
Number: 4:60 Purchases and Contracts Summary: The Superintendent shall manage the District's purchases and contracts in accordance with the law, the standards set forth in this policy, and other applicable School Board policies.
Number: 4:80 Accounting and Audits Summary: The District's accounting and auditing services shall comply with State and federal laws and regulations and generally accepted accounting principles. The Superintendent shall reportmonthly on the District's financial performance.
Number: 4:85 Fraud Prevention Summary: The district develops controls which will aid in the detection and prevention of fraud, waste and abuse against the district. The district shall promote consistent organizational behavior by providing guidelines and assigning responsibility for the development of controls and conduct of investigation.
Number: 4:100 Insurance Management Summary: The Superintendent or designee shall recommend an appropriate insurance program, at the most economical cost, consistent with sound insurance principles.
Number: 4:110 Transportation Summary: The District shall provide free transportation for students who reside more than 1.5 miles from school and for those students where walking to school would constitute a serious hazard. The Superintendent shall develop a post-trip inspection procedure to ensure that the driver is the last person exiting the bus.
Number: 4:120 Food Services Summary: Food and beverages sold to students must consist of nutritious, well-balanced, and age appropriate meals and must comply with applicable State and federal laws and regulations.
Number: 4:130 Free and Reduced-Price Food Services Summary: A student's eligibility for free and reduced-price food services shall be determined by the federal income eligibility guidelines. The District shall annually notify students and their parents of the eligibility requirements, application process, and a contact person for the program.
Number: 4:140 Waiver of Student Fees Summary: A student is eligible for a fee waiver when the student lives in a household that meets the same income guidelines used for the federal free meals program. Students receiving fee waivers are not exempt from charges for lost and damaged textbooks and other materials.
Number: 4:150 Facility Management and Building Programs Summary: District building and grounds shall be adequately maintained to provide an appropriate, safe and energy-efficient physical environment. The Superintendent or designee shall establish and supervise a green cleaning program.
Number: 4:160 Environmental Quality of Buildings & Grounds Summary: The Superintendent or designee shall take reasonable measures to protect the safety of District staff, students, and visitors from risks associated with hazardous materials and protect the environmental quality of the District's buildings and grounds.
Number: 4:170 Safety Summary:The District will promote the safety and security of everyone on Woodland School District 50 property and at District events. The district shall maintain a comprehensive safety and security plan that includes coordination with law enforcement and fire officials, emergency medical services personnel, and the Board Attorney.
