Woodland Educational Foundation
Committee Roles and Responsibilities

Per our Foundation bylaws, each Committee shall be composed of at least three individuals, at least two directors, and a majority of each Committee’s membership must be Directors. The Board shall designate the Chairperson of each Committee and shall appoint and remove Committee members in its discretion. Committees shall keep the minutes of their proceedings.

Three major Committees serve the board of directors: Finance, Fundraising, and Grant.
Sub-Committees may be formed directly underneath any of these three major committees when deemed appropriate by the Committee Chairpersons. Each Committee shall maintain a set of goals and timelines, meet at least quarterly to work towards fulfilling its responsibilities, and report its progress to the Board of Directors.

Finance Committee Role
Manage foundation funds, and supporting financial records, from receipt through expenditure in an accurate, compliant, and secure manner. Advise the Board of Directors with respect to the financial policies of the foundation.

Responsibilities
Implement and maintain processes, records, and systems to enable the financial functionality of the foundation. Assist in establishing the budget necessary to meet requirements of the foundation’s program of work and determine the ways and means by which budget requirements are met. Assure that the Foundation meets all financial compliance requirements pertaining to 501(c)(3) organizations.

Fundraising Committee Role
Create a realistic, executable, measurable and sustainable campaign for the purpose of raising funds for CCSD#50.

Responsibilities
Raise public awareness, develop activities, conduct research and utilize local business, government, community organizations and existing vendor partnerships to help raise money for the Foundation. Communicate internally with District representatives and the PTO to help achieve continuity, consistency and productivity for all activities that are being considered at CCSD #50.

Grant Committee Role
Provide the supplemental resources needed for staff to implement innovative projects that enhance the educational experience of Woodland School District 50 students.  Advise the Board of Directors with respect to the grant policies of the foundation.

Responsibilities
Set specific dates for each cycle as it approaches, and communicate dates to staff in a cover letter. Implement and maintain processes, records and systems to enable the committee to make recommendations to WEF Board of Directors regarding grant recipients.  Announce Grant funds disbursed and projects implemented, grants are evaluated and follow-up publicity provided